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TERMS AND CONDITIONS

If you are a trader, please note the following terms and conditions apply to all bookings...

YORK RACECOURSE

BOOKING TERMS AND CONDITIONS

1.To apply for your stall, call 07889 992725 or email to confirm availability then return booking form and payment.

2.No stall is guaranteed without pre-payment and receipt of completed booking form or an email detailing your requirements, if you are unable to fill in the form online.

3.Completed booking forms must be accompanied by a post dated cheque or sent with proof of Bank Transfer.

4.Only upon acceptance of your booking and payment, will we then confirm your stall.

5.Whilst every effort will be made to allocate regular traders their usual stalls, we reserve the right to change allocated stalls and improve the overall layout of the fair up until the time the event opens.

6.The organisers reserve the right to withdraw allocated stalls at their discretion and/or refuse applications for stalls with no explanation whatsoever.

7.Approximately two weeks prior to the fair all stall holders will receive stall locations and instructions.

8.NO REFUNDS under any circumstances. We reserve the right to cancel the fair without being held liable for any costs incurred by any stall holder. In the unlikely event that the fair is cancelled by us, a free stall will offered at our next fair as a gesture of goodwill.

9.Unless agreed in writing, NO NEW GOODS to be sold. Collectors items must be out of production.

 

 

AT THE EVENT

1.Traders will have access for setting up at 6.45am

2.All inside stall holders must access the Knavesmire Stand by vehicle using gate 9 and load from the rear of the building (i.e. facing racecourse) – NO TRADERS to load from front of building / glass doors due to health and safety reasons. This is a non negotiable condition of the venue.

3.Outdoor stall holders must use gate 5 and obey further instructions from event staff.

4.The positioning of stalls at the event is at the absolute discretion of the organisers and we reserve the right to make changes to the layout up until the time the event opens.

5.No stall should extend beyond the space paid for. In particular, fire exits and walk ways should be kept clear at all times. If additional space is required, please contact event staff on the day who will assist where possible by upgrading you to a larger stall for the appropriate difference in fee.

6.Any electrical equipment being used must be PAT tested.

7.The organisers will bear no liability whatsoever for safety of persons, stock, money or possessions while travelling to, from or during the Fair. Stall Holders are required to take out their own insurance.

8.No early packing whatsoever. The fair is officially open from 9.30am-3.30pm.

BEVERLEY RACECOURSE

BOOKING TERMS AND CONDITIONS

1.To apply for your stall, call 07889 992725 or email to confirm availability then return booking form and payment.

2.No stall is guaranteed without pre-payment and receipt of completed booking form or an email detailing your requirements, if you are unable to fill in the form online.

3.Completed booking forms must be accompanied by cheque or sent with proof of Bank Transfer.

4.Only upon acceptance of your booking and payment, will we then confirm your stall.

5.Whilst every effort will be made to allocate regular traders their usual stalls, we reserve the right to change allocated stalls and improve the overall layout of the fair up until the time the event opens.

6.The organisers reserve the right to withdraw allocated stalls at their discretion and/or refuse applications for stalls with no explanation whatsoever.

7.Approximately two weeks prior to the fair all stall holders will receive stall locations and instructions.

8.NO REFUNDS under any circumstances. We reserve the right to cancel the fair without being held liable for any costs incurred by any stall holder. In the unlikely event that the fair is cancelled by us, a free stall will offered at our next fair as a gesture of goodwill.

9.Unless agreed in writing, NO NEW GOODS to be sold. Collectors items must be out of production.

 

 

AT THE EVENT

1.Inside stall holders will have access for setting up at 6.45am

2.Outdoor traders will not be allowed on site until 8am and must obey further instructions from event staff.

3.The positioning of stalls at the event is at the absolute discretion of the organisers and we reserve the right to make changes to the layout up until the time the event opens.

4.No stall should extend beyond the space paid for. In particular, fire exits and walk ways should be kept clear at all times. If additional space is required, please contact event staff on the day who will assist where possible by upgrading you to a larger stall for the appropriate difference in fee.

5.Any electrical equipment being used must be PAT tested.

6.The organisers will bear no liability whatsoever for safety of persons, stock, money or possessions while travelling to, from or during the Fair. Stall Holders are required to take out their own insurance.

7.No early packing whatsoever. The fair is officially open from 9.30am-3.30pm.